In case the original Dividend Warrant is lost / misplaced / not traceable and the same remains unpaid / un-encashed as per our records, we ask the shareholder to execute an Indemnity Bond as per the attached format to enable us to process and issue the Duplicate Warrant where the warrant amount is more than Rs.100/-. However, it may be noted that no duplicate warrant will be issued during the period of validity of the warrant.

In case the warrant amount is less than Rs.100/- the shareholder along with joint holders, if any, has to just sign and return to us the attached Undertaking. However, it may be noted that no duplicate warrant will be issued during the period of validity of the warrant.

Note: The above formats are for the information of the shareholders. Shareholders seeking to apply for duplicate dividend warrants should write to the company and seek confirmation of the status of their dividend warrants before taking action unilaterally.

SEBI vide Circular “SEBI/HO/MIRSD/DOP1/CIR/P/2018/73” dated April 20, 2018 issued guidelines for strengthening and raising industrial standards for RTA, Issuer Companies and Bankers. The salient features of the guidelines are as under:

In cases where bank account details of the securities holder is not available with RTA or there is change in bank account details, RTA shall obtain account details along with cancelled cheque to update the securities holder’s data. The original cancelled cheque shall bear the name of the securities holder failing which securities holder shall submit copy of bank passbook /statement attested by the bank. RTA shall then update the bank details in its records after due verification. The unpaid dividend shall be paid via electronic bank transfer. In cases where either the bank details such as MICR (Magnetic Ink Character Recognition), IFSC (Indian Financial System Code), etc. that are required for making electronic payment are not available or the electronic payment instructions have failed or have been rejected by the bank, the issuer companies or their RTA may ask the banker to make payment though physical instrument such as banker’s cheque or demand draft to such securities holder incorporating his bank account details.

Revalidation/Re-issue requests to the dividend/interest/redemption processing bank by the RTA should contain at least Name of the Company, DPID/Client ID/Folio No. (as applicable), Original Instrument Number, MICR No., Security holder’s name, Payee’s name, Payee’s bank account Number, Bank name, reason for revalidation etc. RTA shall maintain records of the revalidation/re-issue requests.

Formats:
Indemnity Bond
Undertaking